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Utah State Archives |
You do not need to take both tests; only one test is needed per annual certification.
Certification 1: Records Access and GRAMA Essentials
Includes records requests, appeals, classification of records, fees, etc. Take this training if you handle GRAMA requests.
- 1. General Provisions
- 2. Access to Records
- 3. Classification
- 3.1. Records that must be disclosed (63G-2-301)
- 3.2. Private records (63G-2-302)
- 3.3. Controlled records (63G-2-304)
- 3.4. Protected records (63G-2-305)
- 3.5. Designation and classification (63G-2-307)
- 3.6. Segregation of records (63G-2-308)
- 3.7. Confidentiality claims (63G-2-309)
- 3.8. Records made public after 75 years (63G-2-310)
- 4. Appeals
- 5. Applicability to Political Subdivisions, the Judiciary, and the Legislature
- 6. Other Provisions in GRAMA
Certification 2: Records Management Essentials
Includes agency responsibility, retention schedules, implementation of a records management plan, etc. If you handle GRAMA requests, please take the GRAMA training first.
- 1. Public Records Management Act (PRMA)
- 2. Basic Records Management Principles
- 2.1. Benefits of establishing and maintaining a records management program
- 2.2. Analyzing and assessing your records
- 2.3. Understanding the functions of your agency and the records you should create and maintain
- 2.4. Scheduling the lifecycle of your records
- 2.5. Managing record formats
- 2.6. Essential records and mitigating against loss
- 3. Ten Steps for Implementing Records Retention
- 3.1. Find the general retention schedules and your agency's series-specific retention schedules
- 3.2. Understand the general retention schedules and your agency's series-specific retention schedules
- 3.3. Inventory your agency's records
- 3.4. Distribute applicable retention schedules to staff; garner and document staff feedback
- 3.5. Establish plans for reformatting, data migration, and records storage
- 3.6. Update and add to your retention schedules as necessary
- 3.7. Assign recordkeeping responsibilities and train agency staff members
- 3.8. Organize your records
- 3.9. Transfer records as necessary
- 3.10. Destroy records as necessary
Begin the Test
The test is open-book and has no time limit. You must score 75% or higher to pass, and may take the test as many times as you want.
You do not need to take both tests; only one test is needed per annual certification.