Records Access and
GRAMA Essentials

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• 1. General Provisions
  • 1.1. Legislative intent (63G-2-102)
  • 1.2. Definitions (63G-2-103)
  • 1.3. Security measures (63G-2-106)
  • 1.4. Disclosure of records (63G-2-107)
  • 1.5. Certification of records officer (63G-2-108)
• 2. Access to Records
  • 2.1. Records requests (63G-2-204)
  • 2.2. Right to inspect records (63G-2-201)
  • 2.3. Access to private, controlled, and protected records (63G-2-202)
  • 2.4. Fees (63G-2-203)
  • 2.5. Denials (63G-2-205)
  • 2.6. Sharing records (63G-2-206)
  • 2.7. Subpoenas (63G-2-207)
• 3. Classification
  • 3.1. Records that must be disclosed (63G-2-301)
  • 3.2. Private records (63G-2-302)
  • 3.3. Controlled records (63G-2-304)
  • 3.4. Protected records (63G-2-305)
  • 3.5. Designation and classification (63G-2-307)
  • 3.6. Segregation of records (63G-2-308)
  • 3.7. Confidentiality claims (63G-2-309)
  • 3.8. Records made public after 75 years (63G-2-310)
• 4. Appeals
  • 4.1. Definitions (63G-2-400.5)
  • 4.2. Appeal to head of governmental entity (63G-2-401)
  • 4.3. Evidentiary standards for release of certain enforcement and litigation records (63G-2-406)
  • 4.4. Options for appealing a denial (63G-2-402)
  • 4.5. Appeals to the records committee (63G-403)
  • 4.6. Judicial Review (63G-2-404)
• 5. Applicability to Political Subdivisions, the Judiciary, and the Legislature
  • 5.1. Applicability to the Judiciary; Applicability to the Legislature (63G-2-702, -703)
  • 5.2. Political subdivisions may adopt ordinances in compliance with chapter (63G-2-701)
• 6. Other provisions in GRAMA
  • 6.1. Part Five, State Records Committee (63G-2-5)
  • 6.2. Part Six, Collection of Information and Accuracy of Records (63G-2-6)
  • 6.3. Part Eight, Remedies (63G-2-8)
  • 6.4. Part Nine, Public Associations (63G-2-9)
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1.4. Disclosure of records subject to federal law (63G-2-107)

Records governed by HIPAA (Health Insurance Portability and Accountability Act), including medical records identified as protected by HIPAA and controlled or maintained by a governmental entity, are not subject to GRAMA.

63G-2-107. Disclosure of records subject to federal law.
(1) Notwithstanding the provisions of Subsections 63G-2-201(6), this chapter does not apply to a record containing protected health information as defined in 45 C.F.R., Part 164, Standards for Privacy of Individually Identifiable Health Information, if the record is:

• (a) controlled or maintained by a governmental entity; and
• (b) governed by 45 C.F.R., Parts 160 and 164, Standards for Privacy of Individually Identifiable Health Information.

(2) The disclosure of an education record as defined in the Family Educational Rights and Privacy Act, 34 C.F.R., Part 99, that is controlled or maintained by a governmental entity shall be governed by the Family Educational Rights and Privacy Act, 34 C.F.R., part 99.

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