Certification and Training
Required Certification
New records officer? Sign up here.
Test Instructions
- Go to the Records Officer Hub and log in with your Utah ID. (Utah ID help)
- Once logged in, select "Take Certification Test" and follow the prompts to begin the test.
View more detailed instructions & troubleshooting.
Test Prep
- Study guide for Records Access and GRAMA Essentials - online or PDF
- Study guide for Records Management Essentials - online or PDF
- Training videos
About the Test
- You must score 75% or higher to pass.
- There are two tests. You don't have to take both.
- You may take the test as many times as needed in order to pass.
- If you're not the appointed records officer for your agency, you may still take the test.
Legal Mandate to Certify
Effective January 1, 2013, “Each records officer of a governmental entity or political subdivision shall, on an annual basis, successfully complete online training and obtain certification from state archives in accordance with Section 63A-12-110.” (Utah Code 63G-2-108)
A records officer is “the individual appointed by the chief administrative officer... to work with state archives in the care, maintenance, scheduling, designation, classification, disposal, and preservation of records.” (Utah Code 63G-2-103)
New records officer? Sign up here.
Additional Training
Find upcoming events on our EventBrite page.
All events are free to attend, but may require registration. For assistance, call 801-531-3863 or email recordstraining@utah.gov.
To request in-agency training, please contact a RIM Specialist.
Additional Training Resources
- Archives Guidelines
- Training Videos
- Previous Event Recordings and Handouts
- Records Officer Newsletters
Page Last Updated June 23, 2023 .