General Retention Schedule Current Updates

Current Proposed Changes

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The Update Process

• An agency or the Archives proposes an update (revision, consolidation, new schedule, etc.).
• Archives gathers data and drafts the update with informed input from stakeholders.
• Archives' internal committee approves proposed update to move forward.
• Draft is made public for stakeholder feedback for one month.
• Archives reviews feedback and revises draft as needed.
• Archives' internal committee approves updated draft.
• Minor updates are implemented at this point.
• Major updates are sent to the Records Management Committee for approval.
• If the Records Management Committee approves the update, it is implemented as approved.
• If the Records Management Committee does not approve the update, it is not implemented.

Major/Minor Updates

Updates are categorized as either "major" or "minor."

Major updates include:

• Significant description updates
• Consolidation of schedules that are not duplicative
• Consolidation that changes the retention of records
• Retention change
• Disposition change
• Discontinuation of a schedule

Minor updates include:

• Description updates for consistency, typos, or grammar
• Consolidation of duplicative schedules
• Citation updates
• Title updates or changes

Superseded Schedules List (.xlsx)

 

General Retention Schedule FAQ

Frequently asked questions