Series-Specific Retention Schedule

Information About Records

Field Help Record series title (no acronyms/abbreviations): Variant title: Date ranges:

Arrangement: Alphabetical by Alphanumerical by Chronological by Numerical by Database Other Arrangement:

What government functions do the records document? How are the records used? What information is contained in them? If there is a legal citation that governs these records, please provide:

Retention & Disposition

Do these records follow a General Retention Schedule? Yes No

When these records have met their retention their disposition will be: Destroy Transfer to Archives Other Describe other disposition:

Designation & Classification

GRAMA (Utah Code § 63G-2-307)(1)(c)) states that a governmental entity shall report designations of its records to the State Archives.

Primary designation for the record series:

Public Private Controlled Protected Restricted by a court rule or a state or federal statute other than GRAMA
If not Public, provide the legal citation which is the basis for the designation for records in the series. See classification worksheet.

Secondary designation for the record series: Public Private Controlled Protected

Your Contact Information

Records Officer's Name: Email address: Phone number: Name of governmental entity: Division (include city/region): Provide any other comments you have related to these records:

Record Series Title: In a few words, identify what the records are. The title should identify the records in clear language and as precisely and briefly as possible.
Variant Title: Any acronyms or nicknames used in-house to identify these records should be noted here.
Date Ranges: Dates to be included here are the year the records began being created, and if applicable, the year the records ceased to be created. When records are still being created, use only the beginning date (example: 1999-)
Arrangement: The dominant organizational system by which the records are arranged can also include a secondary arrangement, such as chronological by year, and thereunder alphabetical within each year.
Disposition Authority:: Each general schedule has an identifier associated with it, e.g. GRS-12345.
Disposition: Disposition means what happens to records when they have met retention and are no longer needed to fulfill the administrative, fiscal, or legal needs of the governmental entity. The disposition of most records is destruction, but for records that have historical or permanent value which is beyond the administrative needs of government, the disposition will be to transfer the records to the State Archives.

Page Last Updated May 7, 2018 .