Series 5026

Utah County (Utah). County Clerk Incorporation case files

Dates: 1872-1961.

54 microfilm reels

These records are housed in the Utah State Archives' permanent storage room.

Scope and Content

Incorporation case files contain at a minimum the original articles of incorporation and any subsequent amendments to foreign and domestic corporations. Some files also contain notices to pay licensing fees and taxes, oaths of office for corporate officers, annual reports, correspondence, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file was generated when companies incorporated within Utah County and serve as evidence of "due incorporation of the corporation" [UCA 16-2]. This series ended in 1961 when registration of corporations was transferred to state government and the Division of Corporations was created.

Articles of incorporation constitute a contract between the state and corporation, between corporation and stockholders, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence, the length of the corporation's duration, the pursuit of business agreed upon, amount of stock each shareholder receives, description of stock classes, number and kind of corporate officers, and the number of directors necessary to transact corporate business.

Arrangement

Numerical by case number, thereunder by date filed

Research Note

Due to the location of multiple filing offices (i.e., County Clerk, Secretary of State, and foreign locations), lost documents, and numerous additions to the case files (i.e. oaths of office, amendments, reinstatements, dissolutions), over time the chronological filing date of the series has become inconsistent. The number sequence of the case files, however, has been maintained. Researchers should consult the index to ensure finding all related records since companies may have more than one case file.

Related Records

Incorporation case files from the Department of Commerce. Division of Corporations and Commercial Code, Series 7184, includes these and current incorporations from Utah County.

Access Restrictions

This series is classified as Public.

Preferred Citation

Cite the Utah State Archives and Records Service, the creating agency name, the series title, and the series number.

Gaps in Series

Due to what appears to be a clerical error, case numbers 2348-2447 were skipped. Occasional individual files also are missing.

Processing Note

The case files from 1872 through 1899 were flattened, filed in acid free folders, and stored in acid free boxes for permanent storage. Because numbers were not assigned strictly chronologically, some lower numbered cases filed after 1900 are also included. Incorporation Case Files were first scheduled as permanent records in 1978 with permission to microfilm and destroy those records produced after 1899 granted by the State Archivist, Jeff Johnson, January 3, 1995. The entire series was archivally processed by Kenneth R. Williams and Val E. Wilson in February 1995. An alphabetical index was created by David Clark in February 1997. The series was microfilmed and updated in 2000-2001. Retakes may appear at the end or beginning of the reel, and continued filming may be labeled as "retakes."

Finding Aids

Indexes: An electronic index is available. View index.

Indexing Terms

• Incorporation--Utah--Utah County.
• Trade regulation--Utah--Utah County.

Container List

REEL	BOX	DATE	DESCRIPTION
1	1	1872-1876	1-33
2	1	1878-1883	34-57
2	2	1886-1893	58-68
3	2	1885-1899	69-105
4	2	1890-1890	106-111
4	3	1891-1891	112-134
5	3	1891-1896	135-167
5	4	1896-1895	168-180
6	4	1902-1909	181-229
7	4	1899-1899	230-243

REEL	DATE	DESCRIPTION
7	1899-1901	244-260
8	1901-1902	261-285
9	1902-1904	286-319
10	1904-1905	320-356
11	1905-1906	357-397
12	1906-1907	398-434
13	1907	435-471
14	1907-1908	472-513
15	1908-1909	514-554
16	1909	555-597
17	1910-1911	598-642
18	1911	643-672
19	1912-1913	673-710
20	1913-1914	711-758
21	1914-1915	759-803
22	1915-1916	804-842
23	1916-1917	843-878
24	1917-1919	879-922
25	1919-1920	923-964
26	1920-1922	965-1011
27	1922-1924	1012-1060
28	1924	1061-1116
29	1924-1926	1117-1165A
30	1926-1928	1166-1209
31	1928-1930	1210-1256
32	1930-1932	1257-1302
33	1932-1935	1303-1359
34	1935-1937	1360-1407
35	1937-1940	1408-1460
36	1940-1943	1461-1504
37	1943-1946	1505-1558
38	1946-1947	1559-1614
39	1947-1948	1615-1660
40	1949-1950	1661-1717
41	1950-1951	1718-1772
42	1951-1953	1773-1831
43	1953-1954	1832-1884
44	1954-1955	1885-1937
45	1955	1938-1991
46	1955-1956	1992-2038
47	1956-1957	2039-2093
48	1957-1958	2094-2151
49	1958-1959	2152-2209
50	1959	2210-2265
51	1959-1960	2266-2323
52	1960-1961	2324-2469
53	1961	2470-2527
54	1961	2528-2537