Resources for Archivists

The Utah State Archives has developed some procedures in the way we do our work that may benefit other institutions.

Digital Preservation

• Utah State Archives Digital Preservation Framework (2015, draft)
• Glossary of Digital Preservation Terms (2015, draft)

EAD

• How we converted our legacy finding aids to EAD, and later to a database
• Video on How to use Microsoft Office Mail Merge encoded container lists
• EAD 2002 Schema stylesheet
• We follow the Utah Manuscripts Association' Best Practices Guide (also available in a condensed version)

Appraisal

• Appraisal checklist, which includes technical criteria for electronic records

Training

• Training materials produced for the State Electronic Records Initiative (SERI) regarding the preservation of electronic records

AXAEM

APPX-based Archives Enterprise Manager (Axaem) Software - The Utah State Archives has made its software available under an open-source license (GPL, with an exception), which any archival institution may use.

Features of Axaem include:

• the ability to manage temporary records and permanent holdings
• describe records using the DACS standard
• generate retention schedules (general and specific)
• track microfilm and imaged records
• identify creators and subjects through authority files
• track patron questions
• export MARC records
• produce EAD and EAC output
• interface with your institution's website

View System Documentation on our GitHub wiki, or see a summary of what it does.